Invoices are captured electronically and matched automatically to their associated purchase orders, with exceptions flagged for your review. Receive and ingest invoices from mail, email, self-scanning, or any other source. Bottomline uses intelligent OCR and data extraction to automatically extract header and line-item information.
You can view the invoice approval chain, who has yet to act, any invoice notes, supporting documents, and audit trails. Reviewers can approve invoices directly from an email notification or within the portal, making the process simple and straightforward.
Use our interactive analytics dashboards and real-time reporting to track invoice KPIs like matching statistics, processing time, and vendor network. Save time and enhance visibility effortlessly.
Track invoice matching statistics, processing time, and vendor network size within Paymode using interactive analytics dashboards and real-time reporting. You can also see:
Bottomline's Invoice Automation allows for easy processing of PO and non-PO invoices.
| Purchase Order-Based Invoices Automatically match the PO and allow straight-through processing. Invoices that don’t match are flagged as exceptions, so you can act quickly. |
Non-PO-Based Invoices Populate necessary data, such as invoice number, date, subtotal, tax total, and other header or line item info, for your review and approval. |
Integrate Paymode with any ERP or accounting system to keep your critical payment data in your system of record. This will ensure a seamless data flow between your ERP and Paymode, providing the context needed to approve and make payments.
Bottomline's Invoice Automation audits invoice events and associated participants from capture through payment, enabling actionable analytics and reporting, including self-service document retrieval. Tight ERP integration minimizes setup and points of failure, ensuring high data integrity.
Servicing pharmacists, Guild Group manages thousands of invoices every year that needed to be collated, analyzed, processed, and stored.
Guild Group integrated Bottomline's Invoice Automation with their Microsoft Dynamics 365 ERP to automate their entire invoice process, from invoice capture to invoice approval.
Ready to better automate your invoice process and tackle your payments challenges?
This isn’t an exhaustive list, but a few issues that Bottomline’s Invoice Automation can help you with include:
Manual invoice processing errors, slowdown, and frustration
Invoice fraud potential caused by manual, outdated process flows
Easily matching purchase orders to invoices
Staff time wasted on manual process flows instead of valuable activities
By replacing manual data entry and scrutiny with efficient, automated processing, ingestion, and approval routing. Invoices that are emailed or uploaded through a secure portal are scanned by the Bottomline Invoice Automation solution, ingested into your system for processing, and shared with reviewers and approvers before final signoff. The net result is to cut several steps and potentially hours out of the traditional, manual invoice process.
Bottomline uses optical character recognition (OCR) and machine learning to scan invoices, match data to fields, and process it so it can be ingested by your ERP or system of record. OCR allows for templated invoices and irregular, hand-scrawled invoices alike to be turned into a digital format for easy processing. Machine learning ensures the system is always improving at scanning invoices and catching errors.
E-invoicing is another term for electronic invoices, i.e., those presented by a vendor electronically to a payer or paper invoices ingested into a digital system of record. Either way, invoice automation allows for successful e-invoice processing.
Yes. Bottomline allows for processing of:
Purchase Order-Based Invoices
Automatic 2-and-3-way matching to the PO and the ability for straight-through processing. In addition, non-matching invoices are flagged as exceptions for follow-up by your team.
Non-PO-Based Invoices
While your review and approval are needed, our solution will still pull data including invoice number, date, subtotal, tax total, and other header or line-item info for you.
Customers like Guild Group have reduced processing time by 70%, and that translates to shaving minutes off each invoice. The subsequent review, approval, and payment processes can be slashed from weeks (estimate courtesy of Basware) to days.
Ardent Partners, meanwhile, estimates that a fully automated invoice process can save more than $10 per invoice received. Added up over hundreds or even thousands of invoices, the savings can be in the tens of thousands of dollars and hours over the course of a year.
The Bottomline solution uses machine learning—the underpinning of what is also referred to as artificial intelligence in the marketplace—to constantly improve matching and processing capabilities. By doing so, the solution can minimize errors and get better and better at automating receipt and processing.
Because of the machine learning capabilities in our invoice automation solution and the accuracy with which data is read and digested, human error in processing is largely removed from the equation. That translates to less manual work and fewer opportunities for a missed line or unmatched purchase order.
