How to Create Your AP Automation Request for Proposal (RFP)

Congratulations! You’ve reached an important milestone on your journey to automating your accounts payable operation: the always interesting and exciting RFP process. So what comes next?

Section 1 of the RFP is to be completed by you, the organization issuing the RFP.

RFP introduction

Your introduction will provide an overview of your company and the specifics of your AP Automation initiative to solution providers. It should also include the goals and objectives of the RFP, key solution requirements, the RFP timeline and the desired timeline for the project once a contract has been awarded. Also, be sure to include the necessary confidentiality and non-disclosure agreements.

Key information for you to deliver to solution providers:

• Purpose of the RFP
• General introduction to your company (description of products/services, size, locations, etc.)
• Brief overview of the project and why it was initiated
• Goals and objectives of the project

Sections 2 - 11 are to be completed by the solution providers you send your RFP to for completion.

It is important to note that sections 2 – 11 of this RFP guide and accompanying RFP template provide sample questions to ask, but you should customize as needed to suit your organizations’ specific AP Automation project scope and business requirements.

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